Archives of Shandong Jianzhu University was founded in 2012, is a school directly under the deputy director unit, equipped with 5 full-time staff. The school set up archives work leading group and the identification of archives destruction and other related working group, composed of the principal of leader group group leader, the formation of a scientific and rational management system and working mechanism. In recent years, the correct guidance of the provincial education department, Provincial Archives Bureau, conscientiously implement the "management of College Archives" (27 orders), standard file management system, strengthen the construction of software and hardware development of archives, archives compilation and use of archive management digitalization and informatization, significantly enhancing the level of. At present, the existing school archives building area of 860 square meters, part-time archivists 52. Have a collection of archives of more than 25000 volumes, the eleven types of archives administration, all of the implementation of the centralized and unified management, established five fonds file. In 1997 the school was named the first batch of target management in Institutions of science and technology archives work level of archives management units, 2003 to 2005 for three consecutive years was named the province's archives management level of advanced units, since 2006 as the province's archives management assessment super advanced unit. Check the file work of colleges and universities in 2010 to assess outstanding, the top eight.
1. Improve the system, law system, perfect the system of archives work
In accordance with the "management approach" in higher school archives requirements, according to the school situation to formulate "Shandong Jianzhu University major activities of archives management measures", "on Further Strengthening the school archives work opinions", "department documents filing range" part-time archivists duties and other measures, standardize the work procedures and formalities, completes the school archives work planning and work plan. Set up the disposal of major activities and major emergencies filing guidance mechanism, clear rules of archives work, establish the service commitment system and files by using the feedback system, responsibility in accordance with the objectives and work plans, according to the management of the work of rule-based, and timely supervision and inspection of the implementation of effective coordination, improve work efficiency and service quality of archives.
2. To strengthen the archives construction of facilities, enhance the service ability of archives work
Schools in the policy, capital and other aspects of the construction of archival facilities given tilt and support. The annual work plan and budget files will be included in the annual work plan and budget, equipped with advanced file management software and scanners, CD machine, copiers, laser printers, digital cameras and other equipment. To improve the conditions of archives, installed a burglar alarm system, the purchase of the archive dense shelf, antimagnetic cabinet, air-conditioning, dehumidifier, sterilization machine, the sterilization, fireproof, moisture-proof, dustproof, eliminate all security risks, make the archives work of infrastructure construction to the last new step, to build a high standard of hardware platform to improve the level of archival work. Investment of more than 30 yuan, and built a 500 square meters of history museum. Improved file hardware facilities, effectively raising the archival work service ability.
3. Strengthen the construction of archival resources, ensure that the archives collection of complete and accurate rates
In the past ten years, the school completed the change school, land replacement, 50 anniversary, the undergraduate teaching level evaluation, reporting, and other important work. Archives actively carry out various forms of documents collection and filing work, each receiving archiving files more than 2000 volumes, in strict accordance with the range of filing entity classification and department documents, a solid grasp the file source construction, take four into four synchronous, early intervention, the mid-term examination, supervision and other methods of key departments, the initiative to the Department, open up the field, multi-directional multi-channel archives resources construction, actively coordinate relevant departments, request, actively participate in the guide, on-site office, ensure all accurate, complete archive file transfer formalities complete, ensure the quality qualified rate, filing rate, accuracy rate.
4. Guide, to build a strong team, improve staff awareness of Archives
Take the scene to observe the filing process guidance, demonstration and other forms, separate batches of personnel training, improve the overall quality of the contingent of archives and the level of business. Hold a part-time archivists training every year, the timely new criterion and standard files of the training, and constantly improve the level of operations, enhance the sense of responsibility and professionalism; held every year on archival law education, continuously improve the archives personnel legal consciousness and theoretical level; every year to organize various forms of filing on-site guidance, organize the work of timely supervision departments and functional departments of the file; each semester organize full-time archivists and universities in exchange activities, learning from the successful experience of archives management; and strive to create a good atmosphere undivided attention work, all striving for development, the formation of a strong political and business, good style of work can do archives staff.
5. Demand for services, innovative applications, strengthening the functions of public service
Make full use of the archives work of archives information service center around the school, rich form of service, improving service means, to carry out the archives compilation using, give full play to the role of publicity and education, archives culture inheritance innovation function, role play the culture in school. Nearly five years the average annual utilization of archives of more than 3000 people, more than 3000 volumes, provides many files for central task of school. The school construction engineering, Dr. declaration, professional assessment 15 special archives arrangement, the compilation of alumni directory, memorabilia, "Shandong building", "School of Shandong Jianzhu University alumni mien." compilation project; actively organize the exhibition, many parties sign set mining using pictures, files, conscientiously, carefully selected, received good results. "Celebration of fifty anniversary series of culture", "teaching evaluation archives development and utilization", "school archives information resource management and network construction" seven achievements won the Shandong province development and utilization of the archives award first prize four, two prize three. People-oriented, enhance awareness of active service, to overcome the small staff, a large volume of business difficulties, along with a check, warm and thoughtful service for teachers and students, active. Actively open History Museum, has played a positive role for the rich culture atmosphere of the school.
6. Science and technology, accelerate the pace of construction of archival information
Application of the database construction, network construction, multimedia technology, set up archives information network, the installation and use of network management software, to improve the level of the digital archives management, the archives work to become an important information resource platform of school management.
